TRC Online Meeting Blog: June 2014 Archives

Conference Call Etiquette

Many business people have questions about the proper etiquette to use when hosting or participating in a conference call. While many have weighed in on this issue, there is no one set of definitive rules governing proper conduct of a conference event. We would like to offer the following suggestions as guidelines for consideration by anyone required to host/moderate or requested to participate on a conference call.

Guidelines for hosts / moderators:

  • Get comfortable with the fact you will be talking in front of a group and receiving no visual cues or feedback.
  • Set up the meeting in advance and communicate the dial in number, pass codes and other information. “Spring forward, fall back” is something to keep in mind for your time zone crossing colleagues. Hint: Check on the Internet or even phone a colleague in that country and ask what time it is!
  • Start the meeting absolutely on time; don't reward latecomers' bad behavior by waiting for them. Take a roll call at the start of the meeting, highlighting the missing attendees.
  • Treat the conference call as if it were a meeting. You know the routine; prepare and circulate an agenda, take notes, publish meeting minutes, and identify the date and time of the next scheduled meeting.
June 24, 2014 | Categories: , , , , , | Tags: Conference Call Moderator, Conference calls, Conference Service Provider, Conferencing, Corporate Culture, Employee Morale, Employee satisfaction, Meeting Manager, Meetings, Moderator, Participants, Timed agendas
Future of Web Conferencing

Web conferencing is important for sharing information, effective collaboration and active communication. It is efficient and saves both time and money while bringing groups together from all over the world. An excellent collaboration tool for law firms, corporations and other organizations, web conferencing allows organizations to tap into expertise that is geographically dispersed. In the future think of web conferencing for increased interactivity, engagement and accessibility from any device (Smartphones and tablets), improving presentation tools, simplifying shared documents, and enhancing Q and A.

June 16, 2014 | Categories: , , , , | Tags: audio conferencing, cloud-based video conferencing services, conferencing service, mobile devices, mobility, smart devices, video conferencing, web conferencing, webinars
In the Know

While the users of web conferencing systems (WCS) are most concerned about how the system works to meet their communication needs, the IT group has an important interest in how well the system operates and the amount of effort required to maintain it. To find out more about IT requirements for a good system, several members of a small company IT department were asked about the important considerations for selecting a good WCS.

Meeting the important user requirements was the primary goal for the change in systems. The previous system did not provide a quality user experience, with audio issues and occasional delays initiating meetings. Network speed at each location impacted the quality of video and VoIP, so any new system would need to operate efficiently. High quality and reliability are at the very top of the requirements list. The top of mind considerations for a new WCS were the ease of configuration and set-up of the new system. There is a desire to have a system with easy administrative procedures to minimize the work for entering new users and modifying the user base. Having the capability to link directly to the company directory for system access maintenance is very useful.

June 11, 2014 | Categories: , , | Tags: ease of use, IT department, quality user experience, web conferencing, web conferencing systems
Web Conferencing Security

Web conferencing is a powerful way for geographically distributed groups of people to collaborate effectively. Not only does it allow participants to see each other onscreen if desired, it also allows sharing of documents, drawings, spreadsheets and even full motion videos. A picture is worth a thousand words and the ability to share the actual materials that are being discussed in the meeting is extremely effective. It is useful to show participants in onscreen windows because their expressions and gestures give context to their statements which could otherwise be misconstrued. Web conferencing is also commonly used to share desktops in order to demonstrate software for remote viewers, be they customers or colleagues.

June 3, 2014 | Categories: , , , | Tags: audio conferencing, conference host, conferencing service, online security, web conferencing, webinars

PARTNER WITH US

Contact us about becoming a reseller or to discuss a collaboration opportunity.

MOBILE CONFERENCING APPS

Access your online meetings with a single click when you're on the go. Download Apps for your iPhone, Android or BlackBerry.

TRY US FOR FREE

Try our Audio Teleconferencing Service and any of our Web Conferencing Services for 14 Days.
Free Trial